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University Policies

We've highlighted some university policies that are most pertinent to faculty and academic staff. 

Fore more information about undergraduate academic policies, visit the WVU Catalog or the Faculty Senate website

University Policies

You can find many of the university policies for faculty and academic staff listed in the undergraduate academic catalog

For quick reference, though, here are some policies and guidelines of note:

Academic Calendar
View the most recent academic calendar, which includes term start/end date, any recesses, dates for drop/add, etc. 

Academic Integrity
The University expects that every member of its academic community to share its historic and traditional commitment to honesty, integrity and the search for truth.

Academic Rights, Penalties and Appeals
Any question of interpretation regarding Student Rights and Responsibilities shall be referred to the Provost and Vice President of Academic Affairs or his or her designee.

Attendance Policy
The Faculty Senate attendance policy states that instructors must set attendance policies that are appropriate for the goals and instructional strategies of their courses. Instructors may include attendance records in determining the final course grade. All attendance policies that affect students’ grades must be announced in writing within the first week of class. Instructors cannot require documentation of student illness from any medical provider as part of an attendance policy, since medical conditions are confidential and frequently not verifiable. (Faculty Handbook, August 2005). 

Days of Special Concern
Faculty members are required to make reasonable accommodation for Days of Special Concern, which are listed in the Academic Calendar. Faculty may choose to excuse absences resulting from these observances. Alternatively, they may choose to cover all reasons for student absences with a blanket absence policy. The Student Instruction Committee of the Faculty Senate, with the support of the Office of the Provost, recommends that faculty, on a voluntary basis, consider including a social justice statement in each course syllabus.

Additional Policies and Resources

Below are some policies and resources that are not specifically covered in the WVU Catalog.

Academic Dishonesty Form
Faculty may download the academic dishonestly form for reporting an alleged violation of the WVU Student Conduct Code.  

Credit Hour Assignment Guidelines
Download the credit hour guidelines as established by the U.S. Department of Education and adopted by the WVU Faculty Senate. 

Final Examinations
All final examinations, unless otherwise approved by the University, must be given according to this schedule: The only tests permitted during the week of classes preceding finals are final examinations for evening classes (classes meeting at 6 pm or later, or classes meeting at 4 pm or later if the class meets once a week), practical laboratory tests, make-up examinations, and regularly scheduled short quizzes. 

If a student has more than three final examinations in one day, the student may make arrangements to take one of the examinations on a different day. Finals are held in classrooms regularly scheduled, unless students are otherwise notified.

Inclement Weather
In 2014, the WVU Faculty Senate approved an optional “Adverse Weather Commitment” that can be included in course syllabi stressing safety and reminding students of procedures in dealing with weather-related attendance issues.

Minimum Credit Hour Requirement
The WVU Faculty Senate, on February 13, 2012, approved the following catalog statement: "Bachelor degrees conferred by West Virginia University must require at least 120 credit hours. Most degree programs require additional hours (see specific requirements for each major in the catalog)."

Schedule, Office Hours, and Course Syllabus
Each semester, faculty members should provide their departmental offices with copies of their schedules of classes and office hours. Where possible, they should also post this information. 

Each semester all teachers or coordinators of undergraduate or graduate courses should distribute to their students, within the first week of class, a syllabus for each course that includes: the academic requirements; a summary or outline of the course; and attendance expectations, grading policies and standards, and any other requirements. 

A statement that reflects the University’s Faculty Teaching, Research, and Service commitment to social justice is recommended (see section 5.5 in Faculty Handbook). Chairpersons are urged to collect current copies of each syllabus, which should be kept in departmental files and available to interested students. (Faculty Handbook, August 2005)
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